Everything an ABA clinic needs. Nothing it doesn’t.
Designed end-to-end for ABA therapy. Each module is built to work with the others from day one — not bolted on through acquisitions.
Clinical documentation that writes itself
RBTs collect data and voice notes during sessions. The platform combines that with the treatment plan, the payer requirements, and the active authorization to generate a draft session note. BCBAs review and approve in seconds, not minutes. Every approved note is permanently linked to the charge it supports.
- AI session note generation with payer-specific compliance checks
- Structured data + voice memos as inputs, narrative notes as outputs
- BCBA review and approval workflow with edit-diff capture
- Audit trail of every version — who created, who edited, who approved
Mobile-first RBT data collection
The app that runs in actual sessions. Offline-capable for in-home work in spotty Wi-Fi. Fast tap targets. ABC, frequency, duration, trial-by-trial. Real-time graphs visible to BCBAs and parents.
- iPad and Android tablet support
- Offline-first with automatic sync
- Quick-tap interfaces optimized for one-handed use
- Real-time mastery progress graphs
Authorization tracking that prevents revenue loss
Upload auth letters and the platform extracts dates, units, and CPT codes for biller verification. Units consumed as sessions are completed — not as claims are paid weeks later. Pre-session validation blocks unauthorized service starts.
- AI auth letter extraction with biller review
- Real-time unit tracking per CPT, per client
- Pre-session validation blocks unauthorized starts
- Configurable alerts at 50%, 75%, and 30 days from expiration
Billing and revenue cycle, unified
Charges flow automatically from approved sessions. The claim validator checks every charge against the payer requirements before submission — so denials are prevented, not just responded to. Denials that do happen are classified, prioritized, and routed to a denial workflow with AI-drafted appeal letters.
- Automatic charge capture from approved sessions
- Pre-submission claim validation against payer rules
- Waystar / Availity / Office Ally clearinghouse integration
- AI-drafted appeal letters with biller review
- Patient responsibility allocation and statements
Treatment plans and supervision
Built around how BCBAs actually work. Goal libraries across skill acquisition, behavior reduction, social, and adaptive domains. Versioned plans with effective date ranges. BCBA supervision linked directly to the supervised RBT session — supporting 97155 billing automatically.
- Goal libraries with import + customize workflow
- Mastery criteria configurable per goal
- Versioned treatment plans for historical reconstruction
- Supervision documentation linked to RBT sessions for 97155 billing
- Parent training (97156) workflow with required documentation
Curated payer requirements knowledge
Documentation requirements, supervision rules, concurrent billing rules, modifier requirements, common denial patterns — kept current across the payers you bill. The same knowledge powers note generation and denial prevention.
- Top commercial payers (Optum, Aetna, Cigna, BCBS state plans)
- State Medicaid programs in each operating state
- TriCare, Magellan, and behavioral health carve-outs
- Continuous updates as payer policies drift